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• About GED Functions
• Issue of Payslip
  • About Payslip
  • Mode of Payment
  • Documents Required
  • Provisional Payment
• History of Services
• General Enquiries
• Enquiry through IVRS
• Frequently Asked Questions (FAQs)
• For any grievance please  mail to : pagtngem@nic.in

 GAZETTED ENTITLEMENT FUNCTIONS

• Maintain the entitlement records of 

  • All India Service officers of the Tamil Nadu cadre

  • All India Service officers of Tamil Nadu drawing pay in the pay matrix of Level 10 and above in the case of direct appointment to AIS cadre and Level 12 and above in case of promote officers from state civil service.

  • All self drawing officers of the Government of Tamil Nadu drawing grade pay of Rs.7600 or in Pay Matrix Level 26 and above and all Judicial Officers with scale of pay with minimum of Rs.33590 and above, under the payment control of AG(A&E)

• Issue of Pay Slips, Leave Salary Authorisations and other Authorisations to the self-drawing officers drawing pay in the pay band of Rs.15600 - 39100 with Grade Pay of Rs.7600 onwards or Pay Matrix Level 26 onwards/ Pay matrix Level 10 onwards with respect to AIS officers/pay scale of 39530-54010 onwards in respect of Judicial officers.

• Verification of service and pay particulars of officers for the self drawing period and forwarding the same to pension branch for finalisation of pensionary benefits ( Pensionary benefits of All India Service Officers of Tamil Nadu cadre are dealt with in P.M. – I section of this office and in respect of other Self Drawing Officers including Judges retiring from Madras High Court in the respective pension sections)

• Maintenance of History of Service and the leave accounts of the Self Drawing Officers.

• All service matters of All India Service Officers (AIS) and Self Drawing Officers (SDOs)

Books for reference  :

• All India Services Manual Part I, II and III

• GED Manual (New edition)

• Fundamental Rules and Supplementary Rules. 

Issue of Payslip

What  does  the Payslip contain?

• The monthly rates of Pay and Allowances from specified dates

The “NIL” money column  represents–

• from the date following the date up to which the post has been sanctioned (in the case of an officer holding a temporary post),  or

• the date following the date up to which he has been appointed to the post or after which he is to retire due to superannuation, etc., or

• the date following the date of death, resignation, transfer, etc.

• Pay Slips are issued in duplicate - One addressed to Treasury Officer and another to the Officer.

When a gazetted government servant is transferred from one Accounts circle to another, the Accounts officer of the first circle should send the following documents to the Accounts officer of the new circle –

• Last pay certificate duly countersigned.

• Leave account

• Statement of service.

When are fresh pay slips to be issued  ?

• Whenever there is change of any kind in pay and allowances.

• Whenever a gazetted officer proceeds on leave of any kind or returns therefrom.

• Whenever an officer is appointed to a temporary post or reverts therefrom.

• Whenever an officer is transferred from one post to another involving change of designation, even if there is no change in his emoluments.

• Whenever an officer gets suspended consequent on which the subsistence allowance becomes payable to him and later on reinstatement pay slip will be issued.

• Whenever an officer comes from from deputation on repatriation

Mode of Payment

• As a general rule, payment of pay, leave salary and allowances of gazetted officers is arranged  by the Accountant General through treasuries

• Gazetted officers working in Chennai and Madurai cities are under the payment control of all Pay and Accounts Officers, Chennai and PAO, Madurai respectively.

• Pay slips are issued to the gazetted officers concerned and copies of the same are endorsed to Treasury officers/Pay and Accounts Officers indicating the rates of pay, special pay (if any) and allowances to be paid from specified dates.

Documents required for issue of pay slips

ON FIRST APPOINTMENT 

• Formal orders of appointment in respect of All India Service Officers - Statement of Service and Last Pay Certificate from the DDO of the Training Academy.

• Orders from Government regarding creation or continuance of a temporary post or an intimation giving full particulars of the post, if already sanctioned to which appointed

• Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)

ON PROMOTION FROM A NON-SELF DRAWING POST

• In addition to the above, the following Documents required  -

• Last pay certificate from the last Disbursing Officer

• Service book duly completed including closing of leave account duly attested by the competent authority upto the date of promotion to the gazetted post

ON TRANSFER FROM ANOTHER ENTITLEMENT CIRCLE

In addition to the above, the following documents         

• Transfer documents from the previous Accounts officer viz., Statement of service and Leave Account.

• Orders containing the terms of appointment on deputation from a State or from a Service.

ON TRANSFER TO ANOTHER ENTITLEMENT CIRCLE

• Last Pay Certificate from the Treasury Officer to Pr.A.G.

• Certificates of Transfer of Charge

TRANSFER WITHIN THE SAME ENTITLEMENT CIRCLE

• In the case of transfers within the same entitlement Circle, the fresh pay slip is issued on the basis of orders of appointment, sanction relating to the post to which transferred and other charge certificate of making over and taking over.

FOR AUTHORISING THE LEAVE SALARY

• Sanction from Competent authority, specifying the nature of leave

• The name of the PAO/Treasury or sub-treasury where the officer desires to draw the leave salary

• Certificate of Transfer of charge before proceeding on leave and after expiry of leave.

• If the leave spell is within a calendar month, no authorisation is required.

Provisional Payments

Provisional payments of Pay and allowances and leave salary can be made in accordance with the orders of the Governments concerned on the subject and also at the discretion of the Accountant General, to avoid unnecessary hardship to officers, without involving undue risk, in the absence of the above documents.  In allowing provisional payments, the Accountant General observes the following principle  :

• No provisional payment is normally made without a request received from the authority that is competent finally to sanction the payment, and the request should indicate the period (which should be short) for which payment should be passed provisionally.

• The officer should be clearly informed that the payment is provisional.  A proper register is maintained to watch the receipt of the final orders and that the provisional payments do not extend beyond the period for which they were sanctioned

Foreign Service

On deputation to Public Sector Undertakings / Quasi Government Undertakings / Corporations within the State, the following documents are necessary for issue of Grade Pay to the Foreign Employer who shall regulate the Pay and Allowances of the Officer as per the terms and conditions:

• Terms and Conditions

• Appointment Order

• Certificates of Transfer of Charge

• Last Pay Certificate from the Treasury Officer concerned

Transit Pay and Allowances at both the ends shall be borne by the Foreign Employer. The Foreign Employer shall remit the Leave Salary Contribution and Pension Contribution to the Government during the period of deputation. 

On deputation to Government of India

On receipt of necessary documents, Statement of Service shall be sent to the Pay and Accounts Officer of the concerned Ministry who shall regulate further Pay and Allowances including subsequent increments.

History of Services

The History of Services is maintained by this office in respect of all Self Drawing Officers in the Tamil Nadu Government. It is intended for recording all those facts in the official career of the Government Servants which have a bearing on Pay, Promotion, Leave, Pension etc.

This record contains the following information such as –

• Full Name of the Officer and the Department to which he/she belongs,  in alphabetical order.

• Date of completion of Probation

• Entire service of an officer, including transfer details from one state to another

• The posts held from time to time

• Special tests passed  by Self Drawing Officers

• The names of re-employed pensioners and also whether the reemployment is on contract or against a regular post

• in the case of military officers in civil employment the period of service in the Defence Department together with full details of leave taken during that period etc.

• Provident Fund Account No.

• Date of appointment to Self drawing post.

General Enquiries

Forwarding of documents and all other related enquiries relating to GED functions may be addressed to the