GAZETTED ENTITLEMENT FUNCTIONS
Maintain the entitlement records of
All India Service officers of the Tamil Nadu cadre
All self drawing officers of the Government of Tamil Nadu drawing pay in the scale of Rs.12000/- and above.
Maintenance of Provident Fund accounts of All India Service Officers of Tamil Nadu cadre.
Issue of Pay Slips, Leave Salary Authorisations and other Authorisations to the self-drawing officers drawing pay in the scale, the minimum of which is Rs.12,000/- and above.
Verification of service and pay particulars of officers for the self drawing period and forwarding the same to pension branch for finalisation of pensionary benefits ( Pensionary benefits of All India Service Officers of Tamil Nadu cadre are dealt with in P.M. – I section of this office and in respect of other Self Drawing Officers including Judges retiring from Madras High Court in the respective pension sections)
Maintenance of History of Service and the leave accounts of the Self Drawing Officers.
All service matters of All India Service Officers (AIS) and Self Drawing Officers (SDOs)
Books for reference :
All India Services Manual Part I, II and III
GED Manual (New edition)
Issue of Payslip
What does the Payslip contain?
The monthly rates of Pay and Allowances from specified dates
The “NIL” money column represents–
from the date following the date up to which the post has been sanctioned (in the case of an officer holding a temporary post), or
the date following the date up to which he has been appointed to the post or after which he is to retire due to superannuation, etc., or
the date following the date of death, resignation, transfer, etc.
Pay Slips are issued in duplicate - Original addressed to the Treasury Officer and copy to the Officer.
When a gazetted government servant is transferred from one Accounts circle to another, the Accounts officer of the first circle should send the following documents to the Accounts officer of the new circle –
Last pay certificate duly countersigned.
Statement of service.
When are fresh pay slips to be issued ?
Whenever there is change of any kind in emoluments, otherwise than by accrual of an increment.
Whenever a gazetted officer proceeds on leave of any kind or returns therefrom.
Whenever an officer is appointed to a temporary post or reverts therefrom.
Whenever an officer is transferred from one post to another involving change of designation, even if there is no change in his emoluments.
Mode of Payment
As a general rule, payment of pay, leave salary and allowances of gazetted officers is arranged by the Accountant General either at the treasuries or through other disbursing officers like public works / forest divisional officers.
Gazetted officers working in Chennai and Madurai cities are under the payment control of all Pay and Accounts Officers, Chennai and PAO, Madurai respectively.
Pay slips are issued to the gazetted officers concerned and copies of the same are endorsed to Treasury officers/Pay and Accounts Officers indicating the rates of pay, special pay (if any) and allowances to be paid from specified dates.
Documents required for issue of pay slips
ON FIRST APPOINTMENT
Formal orders of appointment in respect of All India Service Officers - Statement of Service and Last Pay Certificate from the DDO of the Training Academy.
Orders from Government regarding creation or continuance of a temporary post or an intimation giving full particulars of the post, if already sanctioned to which appointed
Certificate of assumption of charge indicating the session (Forenoon / Afternoon of the day)
ON PROMOTION FROM A NON-SELF DRAWING POST
In addition to the above, the following Documents required -
Last pay certificate from the last Disbursing Officer
Service book duly completed up to the date of promotion to the gazetted post
ON TRANSFER FROM ANOTHER ENTITLEMENT CIRCLE
In addition to the above, the following documents
Transfer documents from the previous Accounts officer viz., Statement of service and Leave Account.
Orders containing the terms of appointment on deputation from a State or from a Service.
ON TRANSFER TO ANOTHER ENTITLEMENT CIRCLE
Last Pay Certificate from the Treasury Officer to Pr.A.G.
Certificates of Transfer of Charge
TRANSFER WITHIN THE SAME ENTITLEMENT CIRCLE
In the case of transfers within the same entitlement Circle, the fresh pay slip is issued on the basis of orders of appointment, sanction relating to the post to which transferred and other charge certificate of making over and taking over.
FOR AUTHORISING THE LEAVE SALARY
Sanction of Competent authority, specifying the nature of leave
The name of the PAO/Treasury or sub-treasury where the officer desires to draw the leave salary
If the leave spell is within a calendar month, no authorisation is required.
Provisional payments of Pay and allowances and leave salary can be made in accordance with the orders of the Governments concerned on the subject and also at the discretion of the Accountant General, to avoid unnecessary hardship to officers, without involving undue risk, in the absence of the above documents. In allowing provisional payments, the Accountant General observes the following principle :
No provisional payment is normally made without a request received from the authority that is competent finally to sanction the payment, and the request should indicate the period (which should be short) for which payment should be passed provisionally.
The officer should be clearly informed that the payment is provisional. A proper register is maintained to watch the receipt of the final orders and that the provisional payments do not extend beyond the period for which they were sanctioned
On deputation to Public Sector Undertakings / Quasi Government Undertakings / Corporations within the State, the following documents are necessary for issue of Grade Pay to the Foreign Employer who shall regulate the Pay and Allowances of the Officer as per the terms and conditions:
Terms and Conditions
Certificates of Transfer of Charge
Last Pay Certificate from the Treasury Officer concerned
Transit Pay and Allowances at both the ends shall be borne by the Foreign Employer. The Foreign Employer shall remit the Leave Salary Contribution and Pension Contribution to the Government during the period of deputation.
On deputation to Government of India
On receipt of necessary documents, Statement of Service shall be sent to the Pay and Accounts Officer of the concerned Ministry who shall regulate further Pay and Allowances including subsequent increments.
Maintenance of GPF Accounts (All India Service Officers)
An account is prepared in the name of each subscriber and shows the amount of his / her subscription with interest thereon calculated as per the relevant rules. Each subscriber is allotted a GPF account number by the Accountant General with the Suffix ‘AIS’ relevant to the All India Service cadre.
All terms and conditions pertaining to rates of interest and conditions of subscription, advances and withdrawals from the Fund and other related matters are governed by the AIS (PF) Rules
For further details, kindly refer to Rule 7 under All India Services Manual Part I, issued by the Govt. of India. Dept. of personnel and Training, New Delhi .
View Annual GPF Statement
More often than not, all the schedules / vouchers are not received from the Treasury Officers / Pay and Accounts Officers for various reasons and hence some of the credits / refunds / withdrawals do not get posted in the account. These missing entries can be included in the subscriber’s account subject to their furnishing of the wanting particulars as detailed below :
1. Name of the subscriber
2. GPF A/C No.
3. Amount of subscription / refund / withdrawal
4. Salary month for which details are being furnished.
5. Sub account under which salary was drawn.
6. Treasury / sub-treasury where the salary was drawn.
7. Huzur treasury voucher number / challan number.
8. Total of the schedule amount enclosed in the particular voucher
as noted on the abstract in case of credits.
View missing Credit/Debit details
History of Services
The History of Services is maintained by this office in respect of all Self Drawing Officers in the Tamil Nadu Government. It is intended for recording all those facts in the official career of the Government Servants which have a bearing on Pay, Promotion, Leave, Pension etc.
This record contains the following information such as –
Full Name of the Officer and the Department to which he/she belongs, in alphabetical order.
Date of completion of Probation
Entire service of an officer, including transfer details from one state to another
The posts held from time to time
Special tests passed by Self Drawing Officers
The names of re-employed pensioners and also whether the reemployment is on contract or against a regular post
in the case of military officers in civil employment the period of service in the Defence Department together with full details of leave taken during that period etc.
Provident Fund Account No.
Forwarding of documents and all other related enquiries relating to GED functions may be addressed to the
Deputy Accountant General (Admn.) /
Enquiry through IVRS
An Interactive Voice Response System has been commissioned in this Office. Through this system, All India Service Officers and GPF subscribers will be able to know the status of their AIS Account in respect of the following :
Balance at Credit.
Details of the missing credits.
Details of debit transactions.
Status of the Final withdrawal application.
To get information through IVRS : Dial 044 - 2431 4477
Other Functions: Accounts Compilation | Pension Functions | GPF Maintenance